Services

Accounting Services (Fiscal)

Typical Services include:

• Financial Statement Preparation (Balance Sheet, Income Statement & Budget Variance Report)
• Mailing and monitoring of all maintenance fees/assessments
• Accounts Receivable Control
• Accounts Payable Control (includes common area expenses)
• Coordinate and assist Annual Auditor/Tax Preparation
• Maintain Federally Insured Bank Accounts
• Procure and maintain Master Insurance Policies for Association
• Budget Preparation/Reserve Study (Assist Board)
• Process & maintain all Payroll Records (including Taxes, Insurance, Benefits, etc.)-If Applicable
• Maintain Association files and records & allow access to owners of record upon request.

Operational Management Services (Physical and Fiscal)

Typical Services Include:

• All services listed above in Section 1 (Accounting)
• Liaison with Board of Directors/Owners/Contractors/Personnel
• Prepare meeting Notices, Agendas, and Proxies
• Attend regular Board Meetings and Annual Owners Meeting
• Hire Professional Recorder for minute taking of meetings
• Solicit Contractors for maintenance and repairs & monitor quality/costs.
• Supervise all Association Staff/Contractors/Employees
• Procure supplies/services to maintain common areas
• Conduct on-site property inspections as needed
• Enforce House Rules, By-Laws and C.C. & R.’s.
• Provide guidance for all Board Members/Owners regarding HRS 421J:

Typical schedule/listing of goals, objectives and possible management options.

Conduct a complete physical on-site inspection of grounds, structures, landscaping and amenities.

• Determine immediate needs (short-term)
• Determine long-range needs (Reserve Study)
• Present findings to Board
• Solicit proposals from professionals to analyze and budget costs (if necessary).

Perform a complete financial audit to determine.

• Historical costs and analyze past performances of prior Managing Agent, Resident Manager, Contractors, Personnel, etc.
• Confirm current operating expenses and determine possible cost-saving options.
• Present findings to Board for consideration.
• Create new budget, if necessary.

Create a "Strategic Plan" with specific goals and objectives.  For example:

• Consult with an arborist to determine landscaping options.
• Counsel current personnel/contractors to determine short-comings and strengths
• Replace personnel/contractors unable to provide the level of required service.
• Re-organize new personnel via:  
• Employment Agreement
• Specific Duties and Responsibilities
• Work Schedule/Hours
• Performance Evaluations

The Board should conduct its own independent walk-abouts and on-site investigations to determine areas of continuing need once per month & coordinate with Managing Agent regarding priority and budgeting for future repairs/maintenance.

Schedule Board meeting to continue organizing:

• Committees: (i.e., Landscaping, Budgeting, Contractor Evaluation, House-Rule
Revision, etc.)
• Use Agenda to allow Association and Managing Agent to implement Financial,

Physical Maintenance and Homeowners' Goals.

• Allow Owner's Forum for discussion of urgent issues.
• Managing Agent will be ready and willing to make adjustments/recommendations to keep Association objectives on-course.
• Managing Agent will create a direct line of communication with Board and actively inform members regarding all facets of the Homeowners Association.
• Finally, Managing Agent will assist Association with "firm" direction and control to maintain the common areas and assure that the community will remain beautiful and a desirable place to live.

Free consultation

Contact us for your free consultation and see how easy, econmical, and convenient it can be for your Maui homeowner's association to manage its property! Just call us at 808-242-8428, email us, or fill in the free consultation form.

1498 Lower Main Street, Suite A-2
Wailuku, Maui, Hawaii
808-242-8428
Bert@S-SMGT.com

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